A PDF, portable document format, is a great format to save documents before sending to someone else because a PDF file is basically a picture of a file that you have created. Without converting to PDF, if you send a document directly, such as a .doc, you assume the recipient has Word installed on their computer and exactly the same fonts that you have used as well. (If they don’t have the font, their computer will choose a replacement font).
Actually, the easiest solution for creating PDF files is under the last heading on converting files, so skip to the end of this post if you like. (You’ll also learn how to edit PDF files under that heading.)
Creating and Editing PDF Files Using Microsoft Office
Probably the most straight-forward solution for a PC is to download the add-on for Microsoft Office 2007. After downloading you will have a Save As… PDF option in your Office software. I also like this option best because the hyperlinks work within the document.
If you don’t have Microsoft Office 2007 or you want to edit a PDF file. . . read on!
Creating and Editing PDF Files Using PrimoPDF
I’ve used freeware called PrimoPDF for a few years and recommend it. After you download and install PrimoPDF, it appears as a virtual printer in your list of printers. When you select PrimoPDF, as your “printer,” it will produce a PDF version of your document. After you click “OK” you’ll see a window from PrimoPDF. You can choose a name and location to store your new PDF file, so when you click on “Create PDF”, PrimoPDF will put the new file in the folder you choose and it will open Outlook with the new file already in the attachment. However, none of the links will work within the PDF document. (That was true the last time I used PrimoPDF. Maybe they work now.)
Converting PDF, Word, or Excel (AND Editing PDF Files)
As I promised, here’s your easiest option for creating PDF files. The same company that created Primo has an internet site to upload a file and convert it:
Upload your document to one of the above sites and you’ll receive an accurate, and editable, Word or Excel document via eMail. (If you thought you “can’t edit” a PDF file, you can with these converters!)
Do you create or edit PDF files using other software?
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